A. The Act applies to an “agency.” “Agency” includes all state agencies and all local agencies. “Local agency” includes every county, city, town, municipal corporation, quasi-municipal corporation, or special purpose district, or any office, department, division, bureau, board, commission, or agency thereof, or other local public agency.

B. Court files and judges’ files are not subject to the Act. These rules do not address access to court records.

C. “Public Record” Defined. “Public record” includes any writing containing information relating to the conduct of government or the performance of any governmental or proprietary function prepared, owned, used, or retained by the city regardless of physical form or characteristics. This definition does not include records that are not otherwise required to be retained by the city and are held by volunteers who do not serve in an administrative capacity, have not been appointed by the city to a board, commission, or internship, and do not have a supervisory role or delegated city authority.

D. “Writing” Defined. A “writing” means handwriting, typewriting, printing, photostating, photographing, and every other means of recording any form of communication or representation including, but not limited to, letters, words, pictures, sounds, or symbols, or combination thereof, and all papers, maps, magnetic or paper tapes, photographic films and prints, motion picture, film and video recordings, magnetic or punched cards, discs, drums, diskettes, sound recordings, and other documents including existing data compilations from which information may be obtained or translated. (Ord. 1465 § 1 (Exh. A), 2021; Ord. 1371 § 1 (Exh. A), 2017; Ord. 1094 § 1, 2007).